Artist Qualifications and Rules for Applying to the WFC Art Show

Artists' Information

THIS IS A JURIED ART SHOW. Artists exhibiting in the World Fantasy Convention Art Show
are selected by jury. Please see qualifications below.


Only artists who meet at least one of the following criteria will be exempt from the jury process:

  • Artists who have exhibited in WFC Art Shows at least twice in the past four years

  • Artists who have been Guests of Honor at a World Fantasy Convention

  • Artists who have been World Fantasy Award winners
     

Those who are exempt from the jury process are still required to send in an application form
showing their reason for exemption.

Exhibiting artists or their agents must have Attending memberships. Exhibiting artists who are
not attending but exhibiting their art in the art show must have Supporting memberships. The
membership fees at the time of application will be applied when the artist’s application is
approved. Information about purchasing memberships will be sent with the confirmation
materials. Membership prices for exhibiting artists will be determined by the current public price
at the time of application. To purchase a membership, please go the convention’s registration
page
.

 

Timeline/Deadlines

November 4, 2019 – Rules finalized and published to the website. Applications open.
June 30, 2020Deadline: Applications close at Midnight.
July 15, 2020 – Jury decisions and space allocations completed. Initial invitations and waiting
list notifications are issued. Precise paperwork instructions and a timeline will
be sent with confirmation materials.

August 15, 2020Deadline: Art Show Reservation payment deadline for initial invitations.

Waiting list invitations issued.

August 31, 2020 Deadline: Payment deadline for all artist’s convention membership purchase,

and for waiting list Art Show Reservation fees.
October 15, 2020 – Last day to withdraw from the Art Show
October 22, 2020Deadline: Mail-in art must be received by the Art Show.
October 28, 2020 – 6 pm–9 pm (art show setup)
October 29, 2020 – 9 am–2 pm (artist setup & move-in)
October 29, 2020 – Artist Check-In will be Thursday morning, 9 am.
October 31, 2020 – Artist Reception, 8 pm – 10 pm. Bidding will close at 10:30 pm.
November 1, 2020 – Artist Check-Out will be Sunday, 1-6 pm.
December 18, 2020 – All payments finalized to artists.

 

Qualifications

Artists are encouraged to send artwork of a fantasy or dark fantasy (Horror) nature. Science fiction art with fantasy elements is also acceptable. The art should be of professional quality as determined by the Jury. Both two-dimensional and three-dimensional art, fine jewelry and prints should be accepted. Jewelry must be art (unique), not craft (mass-produced). All jewelry must contain more than 50% unique material if a mixture of mass-produced and unique art is used to make the piece.

 

By submitting a signed reservation form, you agree that you have read and will abide by the rules below.

 

Precise paperwork instructions and a timeline will be sent with your confirmation materials.

 

We deposit all checks/money orders as they are received. This does not guarantee that every artist will get all the space they request. Refunds will be made for excess fees.

 

The Jury Process

 

WHAT YOU NEED TO SEND

If you have not met the above requirements for exemption from the jury process, please send a brief resume (one page) of exhibitions of your artwork in recognized and approved art shows, such as in a SMA, a university MOA, major conventions with juried art shows, or Illuxcon. It should include any awards, such as the Chesley Award, which your artwork has won.

 

You should also submit at least 3, but no more than 6 samples of your work. Samples may be digital or physical samples.

 

DIGITAL SAMPLES

Digital samples of your work are preferred, provided the size of the email containing the samples is no more than 1MB (send multiple emails if necessary). Files should be formatted as JPEG/JPG, GIF, PNG, or TIFF. Multiple emails or a link to file sharing service (such as: box.com, dropbox or google drive) are acceptable. All files submitted should be formatted as JPEG/JPG, GIF, PNG, or TIFF

If there is a web site that contains suitable samples of your work, that web site address is likely all we need.

Digital submissions or links to website or file sharing service should be sent along with your WFC 2020 Art Show Entry Form to art@wfc2020.org 

PHYSICAL SAMPLES

Physical samples may consist of tear sheets, photos, magazine covers, or slides.

Please don’t send originals of any kind, full-size prints, or transparencies.

If you would like your physical samples returned to you, you must include a SASE large enough to hold your samples, with sufficient postage.

Please send in your WFC 2020 Art Show Entry Form with your jury materials to the address on the form.

 

DO NOT SEND ANY FEES UNTIL YOU ARE APPROVED

If you are approved for the art show, you will receive a confirmation letter and/or email and a bill for your space.

If you are not approved for this show, you will be notified by letter and/or email.

 

Rules

  1. Only original artwork will be hung in the show. There will be no “resold” artwork allowed—all work must be the original property of the artist exhibiting at the show. An agent may be designated to bring artwork to and from the show. (See below for information under “Agented Art”)

  2. Single, signed copies of “Fine Art Prints” from a limited edition (100 or less) may be displayed in the main Art Show. These prints must be hand-made by the artist from a physical object (e.g., lithographic stones, etching plates, silk-screens, photographic material, etc.). 

  3. “Mechanically produced prints” are produced entirely by a mechanical device without handwork by the artist (e.g., giclee, inkjet, laser print, offset, color copier, etc.) from any kind of original (including all-digital). Artists are requested to hang such art in the Print Shop only.

  4. The WFC Art Show reserves to right to refuse the exhibition of any piece for any reason. Works that are judged to be libelous, plagiaristic, obscene, or detrimental to the value of trademarked characters will not be permitted. Likewise, no artwork from commercial patterns, kits, or molds is permitted. If you have any questions, include a sample of the questionable piece with your jury materials. If problems arise, you may be requested to not show a particular piece.

  5. All 2-Dimensional artwork must be matted, mounted, or framed. If framed, please have a hanging wire on the back. When hanging, please allow enough room for bid sheets (approx. 4-1/4”x5-1/2”). Small 3-Dimensional artwork (such as jewelry) must be in a lockable, closed display case. Small items without a case should be securely fastened to a larger display board or device. Limited display case space may be available; please ask. The WFC Art Show is not responsible for theft or damage to small pieces displayed without these precautions.

  6. Please let us know if you have any special needs (electricity, special lighting free-standing artwork) and we will try to accommodate them. 

  7. If you wish to bring a special display for your art, we will try to accommodate you but there may be space limitations. All such requests will be handled individually.

  8. All artwork must be clearly labeled. A bid sheet must be made out for all pieces, whether for sale or not. The piece number must be on the back/bottom of each piece (on stickers which will be provided), as well as the artist’s name and piece title.

  9. Once entered in the show no piece may be withdrawn before the close of the show on Sunday, nor may the conditions of sale, amount of minimum bid, Quick Sale price, NFS status, etc. be changed without the express approval of the Art Show Committee Head.

  10. The Art Show will be set up on Wednesday evening and/or Thursday morning. Art will be accepted for display starting sometime on Thursday in the late morning. A receipt will be issued for all art accepted. Artwork may not be reclaimed without this receipt and identification. If you cannot reclaim your art yourself, please make prior arrangements with the Art Show Committee Head for your agent. (See below for information under “Agented Art”)

  11. There will be NO voice auction. Each bid sheet will have space for 5 bids and sheets will be added if necessary. The Art Show Committee Head reserves the right to reduce or increase the number of bids required.

  12. There will be a “Quick Sale” option for buyers. If there are no bids on the piece, it may be purchased immediately for the price you set (we recommend at least 150% of the minimum bid). The piece will not be eligible to be removed from the show until pickup on Sunday, so it will still be displayed. If you do not wish to use this option, put N/A in that space on the control/bid sheets.

  13. Be prepared for the Art Show staff to handle your sold artwork. Please provide packing materials for small 3D objects.

  14. All pieces are sold without any reproduction rights. We will provide a list of pieces sold with the names and addresses of the purchasers.

  15. Photography will NOT be allowed within the art show without the express permission of the Art Show Committee Head. Please do not give anyone permission to photograph your artwork in the Art Show without consulting the Art Show Committee Head. Press photographers may be allowed to take wide-angle shots of the room, or photograph a particular artist’s panels with the artist present, but only with permission from the Art Show Committee Head.

  16. In all things, the judgment and decisions of the WFC Art Show Committee Head and staff are final.

 

Agented Art

 

You may designate an agent to bring your artwork to and from the Art Show. This person will be responsible for hanging/displaying your art and making any decisions regarding it at the convention. You must give them a letter authorizing them to act on your behalf, to be handed to us at check-in. Their name and address should be listed on the reservation form where indicated. The Artist or Agent MUST have an Attending or Supporting membership depending on whether they are attending or not.

Mail-In Artwork

The shipping address for artwork will be included in your confirmation letter. All art shipped to the show must be shipped pre-paid. Please utilize reusable cartons/packing material and avoid packing peanuts if possible. The convention will not be responsible for damage to mail-in pieces. Unless you specify another carrier or a different amount of return insurance, your art will be returned within one week of the show via USPS, insured for minimum bid value. You must also include return postage or a prepaid shipping label with your mailed-in artwork. If you do not, shipping fees will be deducted from sales, and you may be billed if shipping costs cannot be covered. 

 

There is no additional mail-in fee, but you must have an attending membership or supporting membership for the convention in order to mail in art. Please check the Registration Page for more information about purchasing memberships.

 

Mail-in should be shipped in time to arrive in Salt Lake City, Utah, before or on October 22, 2020. That is a week in advance of the convention to allow for potential problems in the shipping process.

 

Print Shop

 

The Print Shop is open to exhibiting artists only. Prints should appear in the Print Shop rather than the Art Show proper unless they fit the above rules for limited-edition “Fine Art Prints”. All prints must be clearly labeled with the artist's name, the piece’s title, and the Print Shop price. We encourage shrink-wrapping for the print shop copies, to protect against damage from handling. 

 

Both matted and non-matted copies are allowed in the print shop, but non-matted copies must be either packaged in plastic with cardboard backing or rolled into tubes with one matted copy for display. No loose non-matted prints will be allowed in the Print Shop. 

 

There will also be a print shop ID tag supplied to you to put on each copy. 

 

All prints will be hung on long pegboard hooks in the print shop. We are planning to have all copies of prints hung on long hooks on panels, so please have your prints matted, mounted, shrink-wrapped or sleeved for protection while displayed.

 

A flat fee of $1 per item entered will be charged with no other commission. For example, if you bring 4 copies each of 4 different prints the fee will be 4 x 4 x $1 or $16. Fees may be changed at check-in, if you change the amounts entered on your reservation form.

Fees

Panel fees are US $65 for a 6' x 4’ panel (display area of panel 4′ x 4′), with a maximum of 3 panels (one bay) per artist. You may also purchase a half panel for US $33.

 

Tables are US $65 for a 6'x3' (6 x 2½) table, $33 for half a table, and $16 for 1/4 table, with a maximum of 2 tables per artist.

 

Floor space will also be available if required at a similar rate to the table area.

 

If you need to withdraw from the Art Show, you must do so by October 15, 2020 to avoid forfeiting your fees. If this presents a hardship, please contact the Art Show Committee Head. After that date, your fees will not be refunded. 

 

HOW TO PAY FOR SPACE

Fees paid by check must be in US dollars drawn upon a US bank, payable to “World Fantasy Convention 2020.” Make checks and money orders payable to “World Fantasy Convention 2020.” You can also pay using the Cash App ($ChairGinnyWFC), Venmo (chairginny@wfc2020.org), PayPal (email: ChairGinny@wfc2020.org), or major credit card.  (see form).

To insure that your payment is properly credited please be certain that your name on the payment matches the name you supplied on the WFC registration form. Also, please indicate that your payment is for WFC2020 Art Show fees. You do not need to be a PayPal member to use your credit card. However, if you are a PayPal member, PayPal requires you to sign into your PayPal account.

 

We deposit all checks/money orders as they are received. This does not guarantee that every artist will get all the space they request. Refunds will be made for excess fees.

 

Fees may be changed at check-in, if you change the amounts entered on your reservation form.

 

Sales Commission

There will be a 5% commission on all art show (not print shop) sales in excess of $2000.00 per artist.

 

Payment for Sales

Artists will be paid for sold artwork between four to six weeks after the convention. No payments will be made at the convention. Checks are made out to the Artist’s legal name as shown on the registration form, unless you specify another payee or business name.

 

Contact Information

 

If you have any questions, please contact the Art Show Committee Head, Logan Kearsley at art@wfc2020.org.

  • Facebook - White Circle
  • Twitter - White Circle
  • Instagram - White Circle

“World Fantasy Convention” is a service mark of the World Fantasy Convention, an unincorporated literary society.

©2018 by WFCSLC2020